Information for New GS1 Members

 
Thank you for joining us as a member of GS1! Please find below a collection of links and information that we hope you will find helpful.

Important Note: Please ensure that you maintain an updated record of all barcode numbers assigned to your products at all times (Eg. Manually written in a log book or digitally recorded in a spreadsheet or database)
  1. As part of your registration with GS1 Malaysia, there will be instances of personal data being collected. The protection of your data and privacy is something we take very seriously as outlined in our Data Protection and Privacy Notice
  2. As a new member, we understand that it might sometimes be a little overwhelming when trying to figure out where to start. We hope the following guidelines will give you some technical information to help you better deal with your chosen printer/packaging designer
  3. For a more comprehensive technical document, you may also refer to our GS1 Global User Manual
  4. To learn and experience how GS1 Malaysia can help you on more than just barcodes, be sure to register for the our daily, weekly and monthly briefings.
  5. Before you start printing your barcodes, you will need to be aware of the basic rules regarding barcode allocation. For an up-to-date guide on barcode allocation rules, you may visit our GS1 Global website
  6. Each 13-digit barcode number will have a check-digit at the end. If you have any difficulty calculating the check-digit, you may use our Check Digit Calculator. Please use GTIN-13 by entering 12 digits.
  7. If you do not already have an equipment supplier/barcode printer/packaging designer, please feel free to contact any of our GS1 Strategic Alliance Program partners
  8. Once you have your barcodes printed on your products in its final form, you may want to consider making use of the GS1 Barcode Quality Control Program to ensure scanability of your product at the point-of-sale
  9. If you want to learn more about GS1 and its related industries, you may also do so by registering for our E-Learn classes
  10. For information on assigning and applying barcodes for use on non-retail units such as outer cartons, please see this guide.
  11. Members are advised to submit their product listing to GS1 Malaysia at databank@gs1my.org.

Other Useful Information:
  • Your GS1 Membership is renewed annually on 1st July
    • As a new GS1 Member, you have already made payment in advance for 2 additional years, so your next invoice will only be sent roughly 2-3 years later.
  • GS1 Malaysia email address: gs1malaysia@gs1my.org
  • GS1 Malaysia bank account: Maybank  5-14208-626-707
    • Payments made via online transfer should be made using GIRO, our account cannot accept Instant Transfer transactions.
    • Kindly provide your payment proof either via email (payment@gs1my.org) or WhatsApp (+6011-16168228, +6014-3933228) 
  • Product listing to be emailed to: databank@gs1my.org
Additional Membership Services  Items Required
 Additional  Barcode Numbers
  • Email/Letter of Request indicating number of additional blocks required
  • Category A => RM 250.00 per block of 1,000 barcode numbers.
  • Initial Cost => [Pro-rated Amount] + 1-Year fee (RM 250.00).
  • Kindly contact GS1 for further details on the total cost.

Note: Your annual fees will increase by the same amount.

 Transfer of GS1 Membership
 Change in  Company Name
  • Email/Letter indicating Change in Company Name
  • Statutory documents indicating new company name
    • For Limited Company/Sdn Bhd
      • Form 13
Change of Category (A to B or vice versa)
  • Neither upgrading or downgrading is allowed! Kindly contact GS1 for further information.
 Resignation of  GS1 Membership
  • Important: A GS1 member can only resign their membership if there are no longer any products/items being traded in the market bearing their allocated GS1 barcodes.
  • Please refer to Terms & Conditions of resignation of membership as stipulated on the Membership Application Form.
  • Official Resignation Email/Letter with company letterhead must be provided.
 Re-instatement  of  GS1 Membership
  • Criteria: GS1 Membership has already been successfully terminated.
  • Email/Letter of Intent to Reinstate GS1 Membership
  • Administrative Fee => RM 1,050.00
 Note:All re-instatement requests are on a case-by-case basis.
 Reactivation of GS1 Membership
  • Criteria: GS1 Membership is currently inactive and in the Suspended Companies List.
  • Email/Letter of Intent to Reactivate GS1 Membership
  • Administrative Fee => RM 500.00
  • Subscription Fee => Dependent on currently available package
  • Value Added Service (VAS) => RM 330.00 (If not already taken)
  • Security Deposit => 1 year's worth of Subscription Fee