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Frequently Asked Question (FAQ)

Q

    

Why is it important to register for a GS1 bar code?

A

    
  1. Ensure the bar coded numbers that you have is valid as GS1 Malaysia is the only official source for GS1 barcode numbers and standards.

  2. Build confidence to your trading or business partner as your bar coded numbers are valid.

  3. Registration with GS1 ensures that you are a part of a global network of GS1 standards users. This network consists of various players in the global supply chain from retailers to manufacturers, importers and exporters to distributors.

  4. Are able to track and trace your product, especially during the shipping of the product across borders. It is easier to keep track all the product information even though from different countries because you are using a global standard platform which is used by traders around the world.

  5. In order to protect your brand and for the trading partners and customers to verify product authenticity, having a unique GS1 product identification is important across the supply chain.

  6. Easier to access your product information on e-commerce platform.

      

 

Q

    

What are the benefits of registering for a GS1 bar code?

A

    
  1. Will be able to assist the brand owners in verifying product authenticity (in case of dispute of product identification).

  2. Fast and accurate data capture at every point in the supply chain.

  3. Better inventory control in distribution and storage.

  4. No errors in the recognition of goods as one standard for use with all trading partners, therefore no conflicting bar coded numbers.

  5. Your products can be sold everywhere, locally and overseas in any retail store.

      

 

Q

    

Is it compulsory to register?

A

    

It is only compulsory to the extent of the requirements set by any of your trading partners. Considering that almost every player in the global retail supply chain require some form of GS1 identification, if it’s not compulsory in your current situation, it may soon become compulsory when you try and expand your business country-wide or worldwide.

      

 

Q

    

How do I assign item numbers to my products?

A

    

The simple rule is that every product and variant of the same product should be allocated a different number. These variants can be brand, pack size, colour, packaging type, flavour and quality. For example, Brand A orange juice of 1.0 litre will have a different number from Brand A of 2.0 litre.

      

 

Q

    

I noticed that at the supermarket when the barcode is scanned, the cash register displays the products information and price. How is this information coded in the bar code?

A

    

The bar code symbol does not carry any other information but the identification number given to the product. The retail store keeps all the information of the product including the price in its computer database. The bar coded number is used as reference. When a product is sold at the checkout counter, an electronic scanner “reads” the bar code. The scanner is linked to the retail store’s computer database. The number “picked” up by the scanner is matched against the same number in the database and information of the product and the price is retrieved and flashed back to the cash register. The information of the product is then also printed onto the detailed receipt.

        
Q      Do I change the bar coded number every time I change the price of the product?

A

    

No. There is no need to change the bar coded number because the price is not encoded in the bar coded number. Any price changes should be made in the computer’s database.

        
Q      Can I reuse an item number that has previously been allocated to a discontinued product?
A      An item number allocated to a product which has become obsolete or has been withdrawn from the market must not be reassigned to a new product for at least 48 months (4 years). The time period is required so as to ensure that the obsolete or withdrawn bar coded number is no longer listed in the inventory and computer databases of retailers and distributors.
        
Q      We distribute imported products that already have bar codes. Is it necessary for us to re-label the product with our company’s own bar coded number?

A

    

No, it is not necessary to re-label the bar codes. The bar codes on the imported products are internationally accepted and can be used in the Malaysian environment and more than ninety-nine other countries worldwide.

        
Q      I noticed that the height of the bar codes has been shortened (truncated) for some products. Can I do the same for the bar code of my product?

A

    

Truncation of the bar code symbol is not recommended because it reduces the scanning capability of scanners. Your product may not be able to scan if the height of the bar codes has been cut.

 

    

 

Q

    

Do bar codes always have to be printed as black bars against a white background?

A     

No, various colour combinations can be used. The important principle to remember is there must be sufficient colour contrast between the bars and background. Bar codes must be dark. Black, green, blue and dark brown are suitable colours for printing the bars. The background colour space between the bars must be light. Suitable colours for background are white, orange, red and yellow. A colour guide chart with examples of scannable and unscannable bar codes is available from the GS1 Malaysia.

 

Language : [English] [Bahasa Melayu]


 

 

Product Listing Form – Frequently Asked Questions

 

1. Where can I get the Product Listing Form?

Please find the Product Listing Form here.

GS1 Malaysia can also e-mail the required forms to you if you have provided your official email address to us.

 

2. What should I put in the quantity and unit of measurement columns?

Please find some examples below:

  • 6 pack of 100 Plus - ‘6’ for quantity and ‘can’ for unit of measurement.

  • 1.5L mineral water - ‘1.5’ for quantity and ‘liter’ for unit of measurement.

  • 10kg pack of rice - ‘10’ for quantity and ‘kg’ for unit of measurement.

 

3. What is GPC?

GPC stands for Global Product Classification. It is used to classify your products to in a global directory. It is similar to the Yellow Pages. You can find out more about GPC here.

 

4. What should I put in the Barcode column?

Please leave that column blank, as we will be allocating the barcode numbers for your products once your membership has been approved.

 

5. If my company is not in the food & beverage industry, and has nothing to do with halal certification, do I still need to fill in the halal certificate information?

If you are in a non-halal or unrelated industry, please put down ‘NO’ or ‘N/A’. Please do not leave the field blank.

 

6. Do I really need to provide an image of my products?

Kindly note that providing product images is optional, however, we highly recommend that you do so, as your product details will be made available in our Databank Mobile App and can therefore assist you and your customers in verifying and authenticating your products.

 

7. What is difference between a retail unit product and non-retail unit product?

Retail unit products are products that are sold in a retail environment directly to consumers, whereas non-retail unit products refer to items that are not sold in a retail environment to consumers i.e. not bought through the POS / cash register. You may find out more about the difference between retail unit and non-retail unit products here.

 

8. I am in the process of applying for the Halal Certificate, but I still haven’t obtained the certificate yet, what should I fill in the halal information column?

Please write “In Progress” in your halal information column. After you have obtained the Halal Certificate, please update us again accordingly.

 

9. What should I write for Country of Origin?

Please put the country where the product was manufactured and assembled. For repackaged products, we recommend that you note down separately the origin of the raw materials as well. Please take note that the information you provide must be supported by a Certificate of Origin (CO).

 

10. How long will it take for GS1 Malaysia to allocate the barcode numbers for us?

For our new members, GS1 Malaysia will provide the number listing together with the approval letter within 1 week or 7 working days once we have confirmed that all the provided information is in order.

 

11. Why is GS1 Malaysia collecting product details from me?

While information is at our fingertips, losing it is also easy. By providing this information to GS1 Malaysia, we act as a free backup repository of all of your registered products’ and logistic units’ details. Should your product database somehow becomes corrupted, is deleted or goes missing, you may contact GS1 Malaysia to retrieve your last updated backup, complete with product information and barcode allocation.  

GS1 Malaysia will also use this information to provide assistance and guidance to our new members on the assignment and allocation of their barcode numbers.

Last, but not least, GS1 Malaysia’s Member Product Databank will serve as a trusted source of product information that retailers can refer to in order to check the validity of theirs and other members' product barcodes. In the case of dispute of product identification, GS1 Malaysia will be able to facilitate the brand owners in verifying product authenticity.

 


 

 

Borang Penyenaraian Produk - Soalan-soalan yang kerap ditanya

 

1. Dari mana boleh saya dapatkan borang penyenaraian produk?

Borang penyenaraian produk boleh didapati dari laman web GS1 Malaysia. Sila layari link ini.

Ahli juga boleh mendapatkan borang berkenaan melalui e-mel kepada GS1 Malaysia.

 

2. Apakah yang perlu saya masukkan ke dalam ruangan kuantiti dan unit ukuran?

Sila ikut contoh dibawah :

  • Pek 6 minuman 100 Plus - Isikan ‘6’ dalam kuantiti dan ‘can’ dalam unit ukuran.

  • Botol 1.5 L air mineral - Isikan ‘1.5’ dalam kuantiti dan ‘liter’ dalam unit ukuran.

  • Pek beras 10 kg - Isikan ’10’ dalam kuantiti dan ‘kg’ dalam unit ukuran.

 

3. Apakah maksudnya GPC?

GPC bermaksud Global Product Classification, ataupun Klasifikasi Produk Global. Ia digunakan untuk mengklasifikasikan produk-produk syarikat anda dalam direktori global. Ia sama seperti/menyerupai dengan service yang ditawarkan dalam laman Yellow Pages. Penjelasan lanjut tentang GPC boleh didapati dari sini.

 

4. Apa yang perlu saya isikan dalam ruangan Barcode?

Sila biarkan ruangan Barcode kosong, GS1 Malaysia akan memberikan nombor barcode sebaik saja permohonan keahlian dan permohonan barcode diluluskan.

 

5. Jika syarikat saya tidak ada apa-apa kaitan dengan pensijilan halal, apa yang perlu saya isikan dalam ruangan maklumat pensijilan halal?

Jika syarikat kamu tiada kaitan dengan pensijilan halal, sila isikan ‘Tiada’ ataupun ‘n/a’. Sila jangan biarkan ruangan tersebut kosong.

 

6. Adakah gambar produk-produk diperlukan?

Kamu bukannya wajib memberikan gambar produk kepada GS1 Malaysia (Gambar produk tidak diwajibkan), tetapi kita menyarankan agar ahli-ahli GS1 Malaysia berbuat demikian, untuk melengkapkan informasi produk-produk anda yang akan dipaparkan dalam Aplikasi Databank GS1 Malaysia.

Ini adalah untuk membenarkan konsumer-konsumer untuk mendapatkan informasi terperinci terhadap produk-produk anda untuk pengesahan dan kepastian terhadap produk-produk tersebut.

 

7. Apakah perbezaan antara produk “retail” dan “non-retail”?

Produk retail adalah barangan produk yang dipamer dan dijual  dalam pasaran terus kepada konsumer dan harus melalui system POS atau mesin cash register bagi tujuan “scan” untuk mendapatkan identity dan harga terhadap produk tersebut. Produk bukan retail adalah produk yang tidak biasanya dijual kepada pelanggan, macam kotak karton produk yang mengandungi bilangan banyak. Untuk penjelasan lanjutan tentang produk retail dan bukan retail, sila layari link ini.

 

8. Apa yang seharusnya diisi dalam ruangan “Halal” sekiranya proses permohonan sijil halal sedang diuruskan?

Sila isi “In Progress” dalam ruangan butir halal. Selepas urusan and permohonan sijil halal diluluskan, sila mengemaskini butiran tersebut dengan GS1 Malaysia.

 

9. Apa yang perlu disikan dalam ruangan Country of Origin / Negara Asal?

Sila isikan negara asal dimana produk itu berasal ataupun dibuat. Untuk produk yang dipakej semula, sila isikan butir negara asal bahan-bahan mentah yang digunakan. Sila ambil perhatian bahawa maklumat yang diberikan kepada GS1 Malaysia mengenai negara asal produk mesti disokong oleh Certificate of Origin (CO).

 

10. Apakah tempoh masa untuk GS1 Malaysia mengeluarkan nombor barcode selepas permohonan dibuat?

Untuk ahli-ahli baru , GS1 Malaysia akan memberikan nombor barcode bersama surat kelulusan dalam jangka 1 minggu ataupun dalam 7 hari bekerja selepas GS1 Malaysia sudah mengesahkan bahawa maklumat yang diterima adalah lengkap and mengikut keperluan untuk diproses.  

 

11. Kenapa GS1 Malaysia perlu mengumpul maklumat produk-produk milik ahli?

Maklumat berkenaan dengan produk adalah asset yang amat penting dalam sesuatu bisnes, informasi tersebut secara langsung akan dikenalpasti melalui barcode produk tersebut. GS1 Malaysia akan menjadi repositori sandaran untuk maklumat produk-produk ahlinya, sekiranya pangkalan data ataupun fail yang mengandungi butiran produk atau barcode hilang ataupun sengaja dipadam, GS1 Malaysia boleh dihubungi untuk mendapatkan kembali sandaran terakhir maklumat produk-produk anda dan menyediakan khidmat nasihat untuk menguruskan situasi tersebut.

Selain itu, maklumat produk tersebut boleh digunakan untuk memberi bantuan dan bimbingan kepada ahli baru dalam mangenalpasti peruntukan nombor barcode mereka.

Dan akhirnya, Produk Databank Ahli GS1 Malaysia akan menjadi sumber maklumat produk yang boleh dipercayai oleh peruncit. Mereka boleh merujuknya untuk pemeriksaan kesahihan barcode produk mereka dan keahlian GS1 Malaysia dalam mengenalpasti pemilik sesuatu produk. Dalam kes pertikaian pengenalan produk, GS1 Malaysia boleh memudahkan pemilik jenama dalam mengesahkan ketulenan produk dan hak milik produk tersebut.